Salesforce to Data Studio

Salesforce to Data Studio Integration

“Our team had no dedicated analytics infrastructure with siloed business performance data. So we had to do a ton of detective work between excel sheets and ad-hoc platforms with no unified picture across the business.”

Executives in growth-oriented organizations find out the hard way that reports & corporate decisions are already outdated or obsolete as they are being made.

Companies that grow harness the power of data by enabling a truly unified and powerful view across all customer touch points, including their sales, marketing, billing, and support.

They have all data sources available for your analytics team and use data visualization to produce actionable insights for their business teams.

Why integrate data from Salesforce to Data Studio?

Salesforce and Data Studio software are two favorite tools for sales organizations and business intelligence teams, respectively.

Getting your data out of Salesforce into Data Studio on your own is not impossible, but it will create a resource overhead for your team and stress it time-wise, as it would require you to build out custom integration create the data models for your BI team, and iterate as needed – all while maintaining your current technology stack in-house.

Assuming that you have an easy way to get your data from Salesforce API to Data Studio, you can gather data including standard Salesforce Objects like Leads, Accounts, Contacts, Opportunities, along with custom objects.

But the question is, how can you transfer your data from one tool to the other? The solution is simple: Blendo can do it for you!

It’s a matter of a few minutes and clicks to set up a connection that sends your Salesforce data to feed your Data Warehouse that connects to Google Data Studio. That’s it! You are ready to analyze your data.

Click here to integrate your Salesforce data and Google Data Studio!

In this post, we will look at why you need to get your Salesforce data into Data Studio and how it helps you visualize your sales and business data and how you can benefit by using Blendo to bring these two tools together.

Why visualize your Salesforce data with Data Studio?

Data Studio is a self-service business intelligence tool, easy to use, but powerful.

Visualizing data helps you notice patterns. Trends that were previously invisible suddenly become evident once we visualize the data. Choosing the right visualization, in terms of both modality (line charts, pies, bars, etc) and values included (counts, percentages, absolutes) is critical, but is different for every system.
Data Studio is an option for marketers usually as it offers some integrations with marketing data sources. Though for all the rest it has none. A great example is our guide on building financial dashboard in Google Data Studio. To have a 360 view of your business you will need a 360 view of your data sources.

Blendo and Google Data Studio Integration

Non-technical overview of Salesforce data you can see in Data Studio

Salesforce is the backbone of your sales efforts, and if you want to analyze your data in Google Data Studio, everything is sitting behind Salesforce’s API.

So first a word of caution…

Getting your data out of Salesforce into Data Studio on your own is not impossible, but it will create a resource overhead for your team and stress it time-wise, as it would require you to build out custom integration create the data models for your BI team, and iterate as needed – all while maintaining your current technology stack in-house.

Assuming that you have an easy way to get your data from Salesforce API to Data Studio, you can gather data including standard Salesforce Objects like Leads, Accounts, Contacts, Opportunities, along with custom objects.

Getting such information into Data Studio has enormous benefits as it can help you combine sales data with other sources like support or billing or monitor specific sales KPIs that make sense for your organization.

These are some of the essential tables from Salesforce objects that you can find in Data Studio to monitor your sales and revenue generating activities:

Lead Table

What is a Lead in Salesforce? 

A Lead in Salesforce is considered a potential prospect for your sales team. Usually, a lead is created when the prospect is early in the sales funnel.

Having your Leads info in Data Studio can help you understand where your leads are coming from by separating them by Lead Source.

You can also see who from your team owns most of the Leads and uncover bottlenecks. You may find information on when your leads were created and how many of them converted to Salesforce Opportunities. Last but not least see how your leads distribute in the Lead Stages you have in Salesforce and if leads are getting stuck in the funnel.

Account Table

What is an Account in Salesforce? 

An Account in Salesforce is an organization involved with your business. That Account could be a partner, a competitor, or a customer.

When you convert a Lead, Salesforce converts it to a Contact, an Account, and an Opportunity object. This conversion information can help you analyze historical trends.

Having your Accounts info in Data Studio can help you understand more about your most valuable accounts. You can prioritize Account outreach per opportunity value or per probability of success. You can segment Accounts per Sales Executive that can give you a good view of your Accounts’ health.

Contact Table

What is a Contact in Salesforce? 

A Contact is an individual that you do business with and is involved with an Account.

Having your Contacts info in Google Data Studio can help you understand more about your engagement with the contacts you have in each account.

You may also relate data from other data sources like Zendesk with specific contacts within a particular account. With this information now you can have the details of your Accounts along with all your Contacts affiliated with them.

Opportunity Table

What is an Opportunity in Salesforce? 

Let’s talk about money! The opportunity is where your pending deals and possible sales are denoted. Your opportunities build your sales pipeline.

Having your Opportunities from Salesforce in Data Studio can help you how your sales team drives revenue and goes after deals.

For example, you may calculate the Total Opportunities Won or Lost by Month and then categorize or segment to reasons, channels, lead sources, company size or anything else that makes sense for your Sales team.

Besides, calculating metrics like the Lead to Opportunity conversion rate or Total opportunities opened by month can help you gauge if a sales team has trouble closing, or you are not generating enough qualified leads and maybe bring your Marketing team along and discuss on the lead quality.

Integrate your data from Salesforce with Google Data Studio to boost your business analytics!

Sales managers on the other side:

Can compare performance to goals, know the percentage of deals that close and observe what’s going on in the sales pipeline.

Campaign Table

What is a Campaign in Salesforce? 

A campaign is a marketing project that you run and want to track with Salesforce. It can be a direct mail promotion, webinar, or trade show, among others and can contain levels of campaigns, i.e., parent and sibling campaigns.

Having your Campaign data from a webinar or outreach in Data Studio could give you insights on the ROI of your efforts. You could see from simple activity metrics like Emails Sent and Activities (like calls) to more advanced like combining Opportunities data that derived from your Campaign efforts.

Event Table

What is an Event in Salesforce? 

An Event is a calendar event like a meeting or a conference call.

Having the Events information in Google Data Studio can help you analyze the open activities your sales team has to take care of.

User Table

What is a User in Salesforce? 

A user in Salesforce represents a user from your organization. Its profile and role identify what the user can see, change, and delete in your CRM data. A user can do various actions in Salesforce from changing statuses in Leads to closing deals.

Having this information in your BI can help you identify your best reps or closers, among other things.

How Salesforce data is useful for your BI?

Can visualizing my Sales and Business data help me grow? Visualizing business data along with your Salesforce KPIs is going to help you focus on more promising opportunities, understand the health of your pipeline, and related channels and campaigns with specific numbers.

Just visualizing data, though, is not enough. In the end, you need actionable metrics, visualizations that can help you understand the specific questions and data you can trust.

All these will:

  • Help you know where to focus your energy and make better decisions. Timely and accurate information about the performance of your business and sales teams can help guide and manage effectively.
  • Shed light on certain angles of your sales process that may be stuck in certain stages or even help you identify specific trends.
  • Get you a better idea on which marketing channel to go after, or which customers provide more revenue to your company.
  • Improve communication between teams and team members and set expectations. Having agreed Sales and Business KPIs and transparent visibility will be like a north star for your organization.

Connecting Salesforce to Data Studio

To enable a truly unified and powerful view across all of a customer’s data requires an easy way to access all your data. It’s a 3-step process.

  1. Pull your data from Salesforce
  2. Load Salesforce data to a unified place that you can access with Data Studio
  3. Build Salesforce Data Studio dashboards and analyze your data

1. Pull your data from Salesforce

Salesforce, as with most cloud applications, has an API that allows you to connect and pull the data you need programmatically.

But here’s the kicker:

The process can easily span months and demand valuable resources from your product development.

There is a simpler way… we’ll get to that in a minute.

2. Load Salesforce data to a data warehouse

Data-driven organizations employ a centralized place, or a data warehouse, that can help them consolidate all their business data and provides better scalability, flexibility, and performance.

Companies today can choose from a wide range of data warehouses that cover different needs. You can find self-serve and almost no management solutions to full blown data warehouse clusters. Technologies like Amazon Redshift, Google BigQuery, Miscrosoft SQL server, Snowflake, PostgreSQL and Panoply have changed the way the data warehouse game is played today.

3. Analyze data in Data Studio

Data Studio has multiple options to represent data in different views.

You can drag resources and fields as columns and rows.

You may apply filters /drill-downs and many more.

The number of things you can achieve and Data Studio’s functionality is extensive, so we recommend checking How to Get started with Google Data Studio.

A Salesforce to Data Studio Integration: Easy and Powerful.

If you want to nail the reliability of your data, ease of implementation, forget about maintenance and get analytics-ready tables that you can use with your Data Studio BI tool, then you can try Blendo.

Blendo’s self-serve Salesforce data integration platform allows you to collect and sync cross-departmental data with any data warehouse.

With Blendo, you will:

  • Get accurate data with fault-tolerant architecture that delivers data consistently to your data warehouse and BI tool with no loss.
  • Have on-time delivery of your data.
  • Need no engineering effort, as its self-serve nature can help you reduce the implementation time pulling data from Salesforce to Data Studio to minutes.
  • Require no maintenance. As you will always be notified of any issues on your data replication, you will have an idea on the freshness of your data. At the same time, you do not need to worry about the maintenance from your engineering team.
  • Get Analytics-Ready data, that will help you worry only how to build actionable visualization for Salesforce Data Studio dashboards and not worry about the technical parts of data modeling.

The Salesforce Data Studio Integration will help you with the hard but less critical work, and you can focus on revenue-generating activities and to understand your data in Google Data Studio and shed some light on important business angles.

Ready to connect Salesforce and Google Data Studio?

Signup for a trial and give Blendo a try.

 All your data from your favorite sources in one place. Access it easily.

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